Tuesday, October 27, 2009
semester break..
hahha ingon nila semester break na.. wala nako na feel.. hehehe since school works and projects japun among gina-atubang... hahahaiz.. pressure na kaau exhausted pa jud.. hahhahiz fast approaching napud enrollment bayad diri bayad didto napud ang drama.. hahahiz.. wala na pa jud koy work to support my needs,, hahhaiz asa na pud sa parents... well.. hope na ma okey na among mga projects.. and dapat positive response ang response ni sir.. hahahiz.. karon ra ko kabalik ug blog.. kay so busy...
Friday, October 23, 2009
evaluating a system
Assuming you were tapped by the university president to evaluate the new enrollment system implemented this semester, enumerate your observations/comments and suggest possible areas and ways where improvements can be made. Your observations/suggestions should be properly validated with facts and literatures...(you may start with the diagrams posted in the strategic locations of the university)... (3000words)
Every schools, universities and colleges has its own enrollment system. Here in the university of Southeastern Philippines this past few years was used an enrollment system that was developed by an outsourcing company. The University of Southeastern Philippines paid the outsourcing company to maintain the system. But know this year the University uses a new enrollment system that was developed by the two instructors in the Institute of Computing here in the university.
For me, the old system or the enrollment system was the convenient one for me and also to those college that have few students or enrollees since they don’t need to fall in line just to be officially enroll. Also we used the old enrollment system for almost 4 years and it is convenient for us and those who uses the old enrollment system for the past 3 to 4 years. But as we all know if we don’t embrace change how can certain object improved if we don’t embrace change. Here below is the flow of old enrollment system, for OLD Student first is Paying of fees (Local Council fee, Obrero Campus Student Council fee, collegiate headlight fee and Insurance), second (For scholars) Validate scholarship at the Office of Student Services, third go to your college adviser, submit or present all necessary documents, and secure a Pre-Registration form, fourth Fill up the Pre-Registration form and have your adviser to sign it, fifth submit the Pre-Registration form to the encoder and secure Certificate of Registration, sixth (For scholars) Verify student accounts at the bookkeeper. (For non-scholars) Pay tuition fee at the cashier, seventh complete enrolment by getting stamped “Officially Enrolled” at the Registrar, lastly validating the library card. For freshmen and new student first go to UGTO and fill up student records, second paying of fees (IC Local Council fee, Obrero Campus Student Council fee, collegiate headlight fee and Insurance), third For scholars) Apply for a scholarship at the Office Student Services, Enroll in ROTC or CWTS, fourth go to your college adviser, submit or present all necessary documents, and secure a Pre-Registration form, fifth filled up the Pre-Registration form with the sign of the adviser, sixth submit the Pre-Registration form to the encoder and secure Certificate of Registration, seventh (For scholars) Verify student accounts at the bookkeeper. (For non-scholars) Pay tuition fee at the cashier, eighth submit all necessary documents/requirements and complete enrolment by getting stamped “Officially Enrolled” at the Registrar, ninth apply for a library card.
This is the flow of the current enrollment system this is for the Enrollment Procedure for New Students and Transferees first go to University Guidance and Testing Office for encoding of student information and ID number assignment. Then if you are a scholar go to OSS for scholarship application and releasing of scholarship card. After in ROTC/CWTS for registration and sectioning of CWTS/ROTC, Releasing of CWTS/ROTC slip. Afterward Go To The department or College where you want to be enrolled. Present enrollment requirements, Advising/Pre-registration, Payment of other fees (Local council, OCSC, Headlight and Insurance), Encoding, Assessment of fees, Temporary COR printing. Next go to Registrar and submit enrollment requirements such as Form 138(High School Card), Photocopy of NSO birth certificate, USEPAT entrance examination result, Admission slip, Medical certification, Certificate of Good Moral (original), 2pcs 2x2 ID picture, Prospectus of the enrolled course, 1 pc long brown envelope, Official receipt of tuition and other fees and Printing of Official COR.
This is the enrollment procedure for old students first go to student accounts window and checks the following: student accounts, balance and the clearance signing. Then go to your college office for first advising or pre-registration, second payment of other fees (Local council, OCSC,Headlight and Insurance), third for encoding of the subjects, fourth the assessment of fees and the temporary COR printing. If you are a scholar you must proceed to student accounts to submit temporary COR and to post your accounts. If not a scholar you can now proceed to the cashier to submit your temporary COR and pay your matriculation then the cashier will print your receipt. Lastly go to Registrar and present the following: clearance, official receipts (tuitions and other fees) and the assigned registrar will print your official COR.
This is the enrollment procedure for shiftees first go to student accounts window and checks the following: student accounts, balance and the clearance signing. Then go to your former college get the following letter: request to shift and recommend to shift. After that go to your desired college and present the letters then the new college will accept you and the adviser will advise you. Then go to University Guidance and Testing Office for the student profile update. Then go to your college office for first advising or pre-registration, second payment of other fees (Local council, OCSC, Headlight and Insurance), third for encoding of the subjects, fourth the assessment of fees and the temporary COR printing. If you are a scholar you must proceed to student accounts to submit temporary COR and to post your accounts. If not a scholar you can now proceed to the cashier to submit temporary COR and pay your matriculation then the cashier will print your receipt. Lastly go to Registrar and present the following: clearance, official receipts (tuitions and other fees) and the assigned registrar will print your official COR.
Actually I don’t know how to evaluate a system what are the major parts need to evaluate if I will evaluate the database of the system or the coding or the logic or anything. But I have read an article that about evaluating a system I think will also help me in evaluating the enrollment system. But one question that bothers me, why does the university need to get or need to shift to a new enrollment system? I don’t know what’s the primary reason but for me I think that the university don’t have enough money to pay for the maintenance of the system or they want to use the in source programmers? This is an article that I have read and I don’t know who made this article I only read this in a notepad sorry if I didn’t recognize the author of the article. But this article helps me a lot and I want you to know it. this is about the “What to look for in a Database System”
1. Does the system appear easy to use?
Assuming you received a demo disk or watched a product demonstration, you should be able to get a feel for how to use the system. Are the instructions on the screens easy to understand? Are there clear menu selections? Is there a logical flow of steps or processes to follow? Can you use the mouse to give instructions or move from one screen to another? Are the instructions written in English as opposed to "computer-ese"? These are a few of the things to look for in evaluating how user-friendly the system is.
2. Does the system have adequate installation and reference documentation?
Will you be able to install the system yourself or will the vendor provide this service? Are there adequate, clearly written instructions provided? Is there user or reference material included with the software? If possible ask to see written documentation before you purchase.
3. Is the database relational?
A relational database (as opposed to a flat file) means you can have multiple jobs in process at the same time, while keeping track of each one. For example, with a relational database, you are able to have dozens of active jobs, each at a different stage. At any time, you can locate a particular job, identify the respondents and the client associated with it, and edit information pertaining to the job. And even after the job is closed, you can revisit that job and identify all the details of the job, including the respondents who participated in it. A relational database has obvious advantages over a flat file.
4. Does the system have features that will save you time and money?
Look for the extra features that can boost your productivity. Mailing labels and reports are useful. Pre-formatted recruiting lists and/or sign-in sheets will save you time. Client invoicing is a handy option. If you can identify at least one feature that will save you a significant amount of time that database system will probably be a sound investment.
5. Is the database written in an application that is widely used and has a good reputation?
There are dozens of database applications on the market today. They vary tremendously in cost, ease of use, and popularity. Some database applications have very specialized uses. If the database system you purchase is written in one of the more popular applications (e.g. Access, Paradox, SQL Server), you will gain several advantages. First, your vendor or developer will have better access to technical support. This will benefit both of you if there's a bug or problem your developer has not previously encountered. Second, it will be easier for you to exchange data with other applications such as a word processing program or spreadsheet. Finally, using a popular application will give you peace of mind if you have an emergency and your files need to be recovered or restored. You are more likely to find help locally if your database system is written in one of the more popular applications.
6. Can the system import and export data to and from other applications?
Suppose you acquire a computerized list of respondents, along with their addresses, dates of birth, and other demographic information. Rather than manually entering each record into your database system, you might prefer to import the information directly into your database. A system that imports and exports data in the form of text, spreadsheets, for these purposes can save hours of data entry time.
All the mentioned above is a great help when evaluating a database system this is also helpful in our SAD subject.
Every schools, universities and colleges has its own enrollment system. Here in the university of Southeastern Philippines this past few years was used an enrollment system that was developed by an outsourcing company. The University of Southeastern Philippines paid the outsourcing company to maintain the system. But know this year the University uses a new enrollment system that was developed by the two instructors in the Institute of Computing here in the university.
For me, the old system or the enrollment system was the convenient one for me and also to those college that have few students or enrollees since they don’t need to fall in line just to be officially enroll. Also we used the old enrollment system for almost 4 years and it is convenient for us and those who uses the old enrollment system for the past 3 to 4 years. But as we all know if we don’t embrace change how can certain object improved if we don’t embrace change. Here below is the flow of old enrollment system, for OLD Student first is Paying of fees (Local Council fee, Obrero Campus Student Council fee, collegiate headlight fee and Insurance), second (For scholars) Validate scholarship at the Office of Student Services, third go to your college adviser, submit or present all necessary documents, and secure a Pre-Registration form, fourth Fill up the Pre-Registration form and have your adviser to sign it, fifth submit the Pre-Registration form to the encoder and secure Certificate of Registration, sixth (For scholars) Verify student accounts at the bookkeeper. (For non-scholars) Pay tuition fee at the cashier, seventh complete enrolment by getting stamped “Officially Enrolled” at the Registrar, lastly validating the library card. For freshmen and new student first go to UGTO and fill up student records, second paying of fees (IC Local Council fee, Obrero Campus Student Council fee, collegiate headlight fee and Insurance), third For scholars) Apply for a scholarship at the Office Student Services, Enroll in ROTC or CWTS, fourth go to your college adviser, submit or present all necessary documents, and secure a Pre-Registration form, fifth filled up the Pre-Registration form with the sign of the adviser, sixth submit the Pre-Registration form to the encoder and secure Certificate of Registration, seventh (For scholars) Verify student accounts at the bookkeeper. (For non-scholars) Pay tuition fee at the cashier, eighth submit all necessary documents/requirements and complete enrolment by getting stamped “Officially Enrolled” at the Registrar, ninth apply for a library card.
This is the flow of the current enrollment system this is for the Enrollment Procedure for New Students and Transferees first go to University Guidance and Testing Office for encoding of student information and ID number assignment. Then if you are a scholar go to OSS for scholarship application and releasing of scholarship card. After in ROTC/CWTS for registration and sectioning of CWTS/ROTC, Releasing of CWTS/ROTC slip. Afterward Go To The department or College where you want to be enrolled. Present enrollment requirements, Advising/Pre-registration, Payment of other fees (Local council, OCSC, Headlight and Insurance), Encoding, Assessment of fees, Temporary COR printing. Next go to Registrar and submit enrollment requirements such as Form 138(High School Card), Photocopy of NSO birth certificate, USEPAT entrance examination result, Admission slip, Medical certification, Certificate of Good Moral (original), 2pcs 2x2 ID picture, Prospectus of the enrolled course, 1 pc long brown envelope, Official receipt of tuition and other fees and Printing of Official COR.
This is the enrollment procedure for old students first go to student accounts window and checks the following: student accounts, balance and the clearance signing. Then go to your college office for first advising or pre-registration, second payment of other fees (Local council, OCSC,Headlight and Insurance), third for encoding of the subjects, fourth the assessment of fees and the temporary COR printing. If you are a scholar you must proceed to student accounts to submit temporary COR and to post your accounts. If not a scholar you can now proceed to the cashier to submit your temporary COR and pay your matriculation then the cashier will print your receipt. Lastly go to Registrar and present the following: clearance, official receipts (tuitions and other fees) and the assigned registrar will print your official COR.
This is the enrollment procedure for shiftees first go to student accounts window and checks the following: student accounts, balance and the clearance signing. Then go to your former college get the following letter: request to shift and recommend to shift. After that go to your desired college and present the letters then the new college will accept you and the adviser will advise you. Then go to University Guidance and Testing Office for the student profile update. Then go to your college office for first advising or pre-registration, second payment of other fees (Local council, OCSC, Headlight and Insurance), third for encoding of the subjects, fourth the assessment of fees and the temporary COR printing. If you are a scholar you must proceed to student accounts to submit temporary COR and to post your accounts. If not a scholar you can now proceed to the cashier to submit temporary COR and pay your matriculation then the cashier will print your receipt. Lastly go to Registrar and present the following: clearance, official receipts (tuitions and other fees) and the assigned registrar will print your official COR.
Actually I don’t know how to evaluate a system what are the major parts need to evaluate if I will evaluate the database of the system or the coding or the logic or anything. But I have read an article that about evaluating a system I think will also help me in evaluating the enrollment system. But one question that bothers me, why does the university need to get or need to shift to a new enrollment system? I don’t know what’s the primary reason but for me I think that the university don’t have enough money to pay for the maintenance of the system or they want to use the in source programmers? This is an article that I have read and I don’t know who made this article I only read this in a notepad sorry if I didn’t recognize the author of the article. But this article helps me a lot and I want you to know it. this is about the “What to look for in a Database System”
1. Does the system appear easy to use?
Assuming you received a demo disk or watched a product demonstration, you should be able to get a feel for how to use the system. Are the instructions on the screens easy to understand? Are there clear menu selections? Is there a logical flow of steps or processes to follow? Can you use the mouse to give instructions or move from one screen to another? Are the instructions written in English as opposed to "computer-ese"? These are a few of the things to look for in evaluating how user-friendly the system is.
2. Does the system have adequate installation and reference documentation?
Will you be able to install the system yourself or will the vendor provide this service? Are there adequate, clearly written instructions provided? Is there user or reference material included with the software? If possible ask to see written documentation before you purchase.
3. Is the database relational?
A relational database (as opposed to a flat file) means you can have multiple jobs in process at the same time, while keeping track of each one. For example, with a relational database, you are able to have dozens of active jobs, each at a different stage. At any time, you can locate a particular job, identify the respondents and the client associated with it, and edit information pertaining to the job. And even after the job is closed, you can revisit that job and identify all the details of the job, including the respondents who participated in it. A relational database has obvious advantages over a flat file.
4. Does the system have features that will save you time and money?
Look for the extra features that can boost your productivity. Mailing labels and reports are useful. Pre-formatted recruiting lists and/or sign-in sheets will save you time. Client invoicing is a handy option. If you can identify at least one feature that will save you a significant amount of time that database system will probably be a sound investment.
5. Is the database written in an application that is widely used and has a good reputation?
There are dozens of database applications on the market today. They vary tremendously in cost, ease of use, and popularity. Some database applications have very specialized uses. If the database system you purchase is written in one of the more popular applications (e.g. Access, Paradox, SQL Server), you will gain several advantages. First, your vendor or developer will have better access to technical support. This will benefit both of you if there's a bug or problem your developer has not previously encountered. Second, it will be easier for you to exchange data with other applications such as a word processing program or spreadsheet. Finally, using a popular application will give you peace of mind if you have an emergency and your files need to be recovered or restored. You are more likely to find help locally if your database system is written in one of the more popular applications.
6. Can the system import and export data to and from other applications?
Suppose you acquire a computerized list of respondents, along with their addresses, dates of birth, and other demographic information. Rather than manually entering each record into your database system, you might prefer to import the information directly into your database. A system that imports and exports data in the form of text, spreadsheets, for these purposes can save hours of data entry time.
All the mentioned above is a great help when evaluating a database system this is also helpful in our SAD subject.
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